Expense Reports: Create
With a few clicks, expense reports are ready to route for approvals and reimbursements.
Create T&E expense reports quickly and easily
Creating expense reports in ExpenseWatch.com is quick and easy. Your credit card charges are automatically downloaded into your instance of the application and you easily add items to your expense report by picking the charges from the data feed. Cash receipt entry is straight-forward using the virtual receipt entry fields. To save even more time, similar expense report items can be cloned, so only the receipt amount needs to be updated.
Receipt imaging
All types of expense documentation can be associated to expense reports either line-by-line or at the top of the report. Physical receipts can be scanned, and then the images, or nearly any type of file, can be attached. A fax cover sheet can be printed and all documentation can be faxed directly into the expense report. Once documentation is associated to an expense report within the ExpenseWatch.com service, those receipts are visible to all managers and accounting for review.
Credit card integration
Associating credit card charges to expense reports couldn’t be easier. The credit card tab consolidates and makes available in one location all accounts, charges and statements. Expense report filers easily upload credit card data and match charges to transactions. Company finance teams have access to a broad-range of tools that simplify statement processing and reconciliation, while enhancing the visibility and control of credit card expenses.
Support for foreign currency expense reimbursements
ExpenseWatch.com supports multiple currencies, automatically calculating reimbursements to any base currency from the date of the receipt entered. Expense reimbursement to employees in their local currency is handled seamlessly via either custom currency conversion rates or standard daily rates fed into the service each day.
Foreign currency mileage reimbursement
Foreign mileage category definitions provide additional flexibly for companies with international operations where users need to expense mileage in multiple currencies, on the same expense reports if desired. Nearly all international currencies are supported. Administrators can define multiple mileage categories and assign them at the business unit level.
Split expense report items across departments
Quickly and accurately allocate expense line items to the proper business units and general ledger accounts. Auto-balancing calculation splits allocations evenly and saves allocation profiles for use on future expense reports.
Offline capabilities
Employees can create expense reports and update them offline while traveling. Reports are easily synchronized online when they return or from any Web access point.
Pre-approved vouchers
ExpenseWatch.com travel vouchers enable employees to pre-approve expenses in advance of upcoming trips. This controls spending before it occurs and decreases T&E fraud. Associated T&E reports only have to complete the approval chain if they exceed your company defined approval threshold.
